AI Tool Decision Matrix
Structured spreadsheet to compare AI tools by features, pricing, team fit, and integration needs. Stop guessing, start comparing systematically.
Last updated: February 19, 2026
Features
- Pre-built comparison framework with weighted scoring
- Covers pricing, features, integrations, team fit, and vendor stability
- Auto-calculates weighted scores based on your priorities
- Includes real example data for AI chatbots, automation tools, and writing tools
- Shareable format for team decision-making
- Works in Google Sheets and Excel
Requirements
- Google Sheets or Microsoft Excel
A structured spreadsheet framework for comparing AI tools by features, pricing, team fit, and integration requirements. Includes weighted scoring, pre-filled examples, and auto-calculations. $9 one-time purchase.
What’s Inside
The AI Tool Decision Matrix is a structured comparison spreadsheet that replaces ad-hoc “which tool should we use?” discussions with a systematic evaluation framework.
Instead of reading 10 blog posts and still feeling uncertain, you fill in one spreadsheet and get a clear, weighted recommendation based on what actually matters to your team.
How It Works
1. Define Your Criteria
The matrix comes pre-loaded with the evaluation criteria that matter most for AI tool decisions:
- Core features — Does it do what you need?
- Pricing & total cost — Monthly cost, per-seat pricing, overage fees
- Integration fit — Connects with your existing stack?
- Learning curve — How fast can your team start using it?
- Data privacy & security — SOC 2, GDPR, data residency
- Vendor stability — Funding, team size, product trajectory
2. Weight Your Priorities
Not every criterion matters equally. The matrix lets you assign weights (1-10) to each category. A startup might weight pricing heavily; an enterprise team might prioritize security.
3. Score Each Tool
Rate each tool on a 1-5 scale per criterion. The matrix auto-calculates weighted scores and ranks tools by overall fit.
4. Share & Decide
The final output is a shareable comparison that any stakeholder can understand — no jargon, just clear rankings with reasoning.
Pre-Built Examples
The matrix includes three pre-filled example comparisons so you can see how it works before customizing:
- AI chatbot comparison — ChatGPT vs Claude vs Gemini
- Automation tool comparison — n8n vs Zapier vs Make
- AI writing tool comparison — Jasper vs Copy.ai vs Writer
Who This is For
- Team leads evaluating AI tools for their department
- Founders choosing their first AI tool stack
- Consultants recommending tools to clients with a structured framework
- Anyone who has spent too long reading comparison articles and wants a decision, not more information